Test & Data Scanning
Test and data scanning drop off is now located in 121 McIver Building.
- Scanning services are available 8am-5pm, Monday through Friday, on days when the University is open.
- Exams are scanned on a first-come first-serve basis.
- Tests will be scanned in 24-36 hours and instructors will be notified when the process has been completed.
- During midterm and final exams, exams always have priority over course evaluations and data collection.
- There is no charge for scanning for UNCG faculty and staff.
- Departments can purchase scan sheets from us. The current price is $40 per package of 500 sheets.
- Students may purchase individual sheets at the University Bookstore.
We use the red, five response, 200 item, NA3100-6 answer sheets . These are the ONLY forms that we scan for tests. Other forms are available for surveys. Please call us at (336) 334-3871 for more information.
Click Here to view examples of all the reports that are available.
Using Scanning Services
Optical scanning is an efficient and reliable method of scoring tests and collecting data. In order for us to provide the best possible service, it will be necessary for you to devote a little time at the beginning of each test or data collection period to procedural matter. Doing so will provide for faster and more accurate service.
- Include a key with your name written on the top. If there are multiple versions, sections, etc., make sure you include a separate key for each different test.
- If this is your first time using Scanning Services, fill out a Report Request form. You may find the form here or we have copies in the main office.
- Make sure your students know to bubble in their name and to use pencil. Any tests in ink will not be graded.
Report Request form: (new faculty only)
Faculty members are asked to fill out a Report Request Form when using our services for the first time to identify the types of reports they would like to receive. Once you are in our database, you will not have to specify which reports you would like. You can update or change the information on your Report Selection Form at any time. Click Here to view examples of all the reports that are available. Please note that GA's, TA's, or other assistants do not need to submit a new form. We will provide reports in the same format as their instructor receives.
Getting the tests to us:
Scanning Services is located in 121 McIver. Our office hours are 8am-5pm Monday through Friday, but in the event the office is closed, please leave tests in the drop box located on the door. Before leaving tests in the box, make sure they are in a folder or otherwise secured together. "New Faculty" folders may be used if neeeded. Students or assistants may bring tests for their professor as long as the professor's name is written somewhere.
The Scanning Process
After collecting and processing test data, we can provide reports with raw scores as well as means, standard deviations, and more in-depth analysis. Raw data can also be saved in a variety of formats, including CSV, SPSS, and comma-delimited. The scanners cannot mark incorrect responses on the scantron form itself. In addition, we will never make any changes to any sheet aside from erasing stray marks in the margins to ensure our scanner can read the form. We will never change or make assumptions about a student's intended response; this includes improperly erased marks, forms filled out with ink, or other errors on the sheet. If you have questions or concerns about a particular form, we will be happy to provide guidance in fixing the form before grading, but we will not take responsiblity for making changes to a student's response form. Normal turnaround time is within 24 hours, but during midterms and finals expect some delays as a higher volume is being processed.
After it's Over
Once the tests have been graded, reports will be created and sent based on our records or your "Report Request" form. If there were issues with any student tests, we will note whose test was not graded in the email. If you notice issues with the grades, please let us know by responding to the email (firstname.lastname@example.org) or contacting the Scanning Services Administrator Damon Roberts (email@example.com, 334-3871). If indicated on your form or records, we will send tests back through Campus Mail. This typically takes 2-3 days to arrive at your address. We will also hold tests in 121 McIver for you or an assistant to pick up. If tests have not been picked up 2 weeks after reports were sent, they will be sent through Campus Mail to your department or office address.
Information to Give your Students at Each Testing Period
- Enter names into the last and first name fields, at the beginning of the field and fill in the appropriate bubbles below each letter. It is not necessary to darken a bubble for blank spaces at the end of any field. The name field is required for tests.
- The student identification number is NOT required. An instructor may choose to use this field as another form of identification in the reports. If one chooses to use this field any identification number will work. DO NOTInstruct students to use their Social Security Number.
- Be sure to use a #2 pencil to record your answers. Ink will not be read.
- Make sure all erased marks are complete.
Filling Out the Key
- In pen, write KEY at the top of the form, along with your name, e-mail address, and course information. If there are multiple versions, sections, or some other need to keep tests separated, label that along the top as well.
- If you have special requests, such as extra credit, more than one possible answer, ignoring a question, etc. please put that information on the top of the answer ke. If you can't fit additional information on the key, you may put that information on another sheet of paper and include it with the key.
- If anyone other than yourself is to have access to the reports (TA or GA), please make this known on the Report Request Form – you can include their email on this form as well. We strongly recommend you do not list the TA or GA as the only contact for a course. Please remember that these students typically change from semester to semester and if you do not update this information with us, they will continue to receive the grade reports.
- Please make sure all the tests are in good quality. If a test is ripped, wrinkled, or water-damaged, it will not be processed.
NOTE: Please do not post grades on a website or in a physical location accessible to other students (door, wall, note board). You CAN enter grades in the Blackboard course management software where students will only see their own grades. See FERPA Guidelines on Release of Grades and GPA Information for more information regarding this policy.